Aegiscrew Manning Inc. (AMI)
Aegiscrew Manning Inc. (“AMI”, “we”, “us”, or “our”) is committed to protecting the privacy, security, and confidentiality of the personal information we collect from seafarers, applicants, employees, clients, and website visitors.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services.
1. Information We Collect
We may collect the following types of information:
1.1 Personal Information
Information voluntarily provided through forms, applications, or communication channels, including:
- Full name
- Contact details (email, phone number, address)
- Date of birth, nationality, and civil status
- Passport details and government-issued IDs
- Seafarer documents (COC, COP, SIRB, medical records, certifications)
- Employment history and qualifications
- Emergency contact information
1.2 Website Usage Information
Automatically collected when you visit our website:
- IP address
- Browser type and version
- Device information
- Pages visited and time spent
- Cookies and tracking technologies (see Section 6)
1.3 Application & Portal Data
For applicants using our Seafarer Application System or Crew Portal:
- Uploaded documents
- Employment preferences
- Verification records
- Application progress and status
2. How We Use Your Information
We use collected information to:
- Process seafarer applications and maintain crew records
- Evaluate qualifications and match applicants with maritime vacancies
- Comply with regulatory, immigration, and port authority requirements
- Communicate updates, job opportunities, or contract details
- Maintain internal administration and operational processes
- Improve the performance and functionality of our website
- Respond to inquiries and provide customer support
We will not use your information for purposes unrelated to recruitment or operations without your consent.
3. Sharing and Disclosure of Information
We may share personal information only when necessary, and with:
- Shipowners, principals, and manning partners for recruitment and deployment
- Government agencies (e.g., MARINA, POEA/DMW, immigration authorities, embassies)
- Medical clinics and training centres for required assessments
- Background verification providers
- Service providers (hosting, IT support, secure storage services)
We do not sell or rent personal information.
4. Data Security
We implement appropriate technical and organisational measures to safeguard data, including:
- Encrypted storage of digital records
- Access controls and user authentication
- Secure servers and third-party hosting
- Regular system monitoring
- Document retention and disposal protocols
While we strive to protect your information, no online transmission is entirely secure. You share information at your own risk.
5. Data Retention
We retain personal information only for as long as necessary to:
- Fulfil recruitment and employment requirements
- Comply with legal, regulatory, and contractual obligations
- Maintain internal business records
Once no longer required, data is securely archived or disposed of.
6. Cookies and Tracking Technology
Our website may use cookies and similar technologies to:
- Improve user experience
- Analyse website traffic
- Remember your preferences
You may disable cookies through your browser settings, but some features may not function correctly.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Request corrections or updates
- Request deletion or restriction of processing
- Withdraw consent at any time
- Lodge a complaint with the relevant regulatory authority
Requests may be submitted to our Data Privacy Officer (see Section 10).
8. International Data Transfers
As part of our global operations, your information may be transferred to and processed by shipowners, principals, or service providers located outside your home country.
We ensure that such transfers follow applicable data protection laws and contractual safeguards.
9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their content, security, or privacy practices. We encourage users to review the privacy policies of external sites.
10. Contact Information
For privacy-related questions, concerns, or data requests, you may contact:
Data Privacy Officer
Aegiscrew Manning Inc. (AMI)
B1 L5 Victoria Springville Heights Phase 5 Molino VII, Bacoor, Philippines
Email: admin@aegiscrew.com.ph
Phone: 285534668
11. Updates to This Policy
We may revise this Privacy Policy from time to time. Any updates will be posted on this page with a revised effective date. Your continued use of our website signifies your acceptance of the updated policy.